Farewell Email to Business Partners

A farewell letter written to business partners is designed to give your associates information about your departure. These emails are usually sent after a formal announcement of your departure has been made. An email of this type can include contact information, a brief goodbye, and a statement about what you gained from working with those people.


A farewell email written to business partners should be somewhat formal. There are certain items to include in this type of email. It’s also important not to get too personal unless the business you worked for had a particularly relaxed atmosphere. A farewell email to business partners can be beneficial to you in future endeavors. You may need to use one of your previous business associates as a reference. It’s important to use a positive tone when writing your farewell email, no matter the reason you’re leaving your job.


You have a few options when it comes to writing a farewell letter to business partners. It’s essential to choose your recipients carefully and only include people that you actually worked with. You can make your letter somewhat personal, especially to those that you were closely associated with. Some people choose to write a general letter that applies to everyone, so you can simply send one letter. This approach is best for those with a lot of contacts where it would prove difficult and time-consuming to write an individual letter to each person. Other people prefer a personal option that works better if you work in a small company or have a small business circle.

Important Points to Cover

Your farewell letter should cover some basic points without being too lengthy. Be sure to include your new contact information, which may include your personal email, your work email at your new job, or both. It’s also helpful to add your LinkedIn contact information for future networking. You may wish to include your phone number and address for possible future communications for references. You can also ask your recipients to reply with their own contact information so you can keep in touch, whether for personal or professional reasons. You can provide information about who will be taking your place and how you plan to help with any transition period if it’s necessary. When choosing the right greeting, you can use a formal and general greeting like “associates” or “colleagues” when you’re writing the same letter to a large group. For individuals, a simple “dear first name” will be acceptable. Your letter should end with a formal closing and include your full name. You may include your address and contact information in your opening, closing, or in the letterhead.


Your tone should be light and positive. Even if there are negative aspects to your departure, it’s not appropriate to disclose that information in your farewell email. Less is more if you’re leaving on a negative note. You can be honest about your departure without divulging anything negative. Simply tell your associates that you were presented with a new opportunity and decided to take advantage of that opportunity. For more personal letters you can share a story or a short bit of information from when you worked with each individual person on a project or a particular task. General letters sent out to a group of business partners should contain general terms of what you enjoyed about your job and how you’ve grown during your time at that job.

Farewell email to business partners (Format)

The following format can be used to help you write a farewell letter to business associates. You can fill in the blanks with your information to use this format as a general guide that would work well for nearly any job departure situation. This format will vary slightly based on whether you’re writing a stock email to send out to a large group of people or you’re writing personal emails to specific business partners.

Your Name

Your Address

Other Contact Information{LinkedIn etc}


Name of Recipient {Optional depending on whether you’re writing a personal letter or general group letter}

Address of Recipient{Also optional depending on letter type}

Letter Subject{Optional}

Dear {General Recipients or specific recipient name},

After working at {insert company’s name} for {time period you worked there}, I’m writing to tell you of my departure. I have accepted a job offer from {insert name of new job}. {Insert personal message or story about your time at the job or what you’ve learned from working there}.

In my absence, {insert name of the person taking over your position} will be taking over my duties and responsibilities. I’m sure these changes will be beneficial for the entire team here at {company name}. {He/She} is well prepared for the position and is eager to take over after I leave. My last day will be on {insert last scheduled work date}.


Your Name

Sample farewell email message to business partners

This sample letter gives you a starting point so you can personalize it based on your specific circumstances. All points in brackets can be changed based on the type of letter you’re writing and your recipients. Keep in mind that in standard letter formatting rules, you should right-align your name, address, contact information, and date. As an alternative, you may use personalized letterhead at the top of your farewell letter

Susan Wood

111 Lee Street

Saltville, MS 11111

December 18, 2021

Subject: Farewell Email

Dear Associates,

I am writing this email to inform you of my impending departure. After working for Brown Company for over 10 years, I’ve decided to take advantage of a new opportunity. I’ve accepted a position with Top Quality Builders. I have greatly enjoyed working with you all and have learned so much from my time here at Brown Company.

Jeff Smith has been trained to take over my position after I leave. He is well prepared and is looking forward to working with the team. My last day here at Brown Company will be on January 4th. I hope to stay in touch with you and am including my contact information. Please don’t hesitate to reach out to me in the future for professional reasons or just to catch up.


Susan Wood

Farewell email to business partners (Word Template)

Farewell email to business partners

Key Point

When writing your “farewell to business partners” email, the main idea is to stay brief and positive. Individually written emails can include a personal story or memory, while group letters should be more generic in content. Be sure to include your contact information for future networking purposes.