Sample Farewell Email to Vendors (with Template)

A farewell email to vendors is a message sent to suppliers or vendors informing them that you will no longer be working for a company. Because it is unofficial, you can only send it if your departure from the company directly affects the vendor’s operations or interactions with the company. For example, if you were in charge of handling their deliveries.

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Ending the professional relationship you have built with your vendor can be difficult, but it is necessary. Leaving without a goodbye may leave a bad impression on the vendor and prevent future interactions. Below, we highlight all you should know to say farewell.

Why Should You Send a Farewell Email?

Once you submit your resignation notice and approved, the company will usually announce your departure, which may raise the question, why send a farewell email to vendors? Isn’t it enough that your colleagues and employer know you will be leaving the company?

Sending a farewell message to vendors may seem like an inconvenience, but it can have numerous benefits such as:

  • It is a show of good etiquette and professionalism.
  • It leaves a good impression on the vendor.
  • It is an excellent way to close your time at your previous company.
  • It helps maintain the relationship built with your vendor.
  • It leaves the door open should you need the vendor in the future.
  • It keeps you in the vendor’s mind should new opportunities arise.

Structuring Your Message

Most companies have policies governing how employees communicate with clients, vendors, and suppliers. Before drafting your message, check with your manager that it is okay to inform the vendor of your departure. If you get the green light, include the following details in your email:

  • The date of your last working day
  • Your previous job title and roles, as they affect the vendor.
  • Gratitude for the cooperation and business
  • The name and contact information of your replacement
  • Your new employer’s name, if necessary.
  • Your contact information

Writing Tips for a Farewell Email

Writing a farewell message seems straightforward enough until you are staring at a blank page with everything to say but no idea how to say it. Consider the following tips to help you find the right words:

  • Use a positive and professional tone.
  • Write a short, informative, and catchy subject line.
  • Rather than focus on your departure, express gratitude for the business and cooperation.
  • Keep your message short, concise, and to the point.
  • Open the door for future communication.

Farewell Email to Vendors (Format)

{Date}

From: {Your official email address}

To: {Vendor’s official email address}

Subject: Farewell from {Your Name}

Dear {Mr./Mrs./Ms. Last Name},

I am writing to inform you that I will be leaving my position as {insert job title} at {company name} by {insert leave date}. I wish to thank you for your business and the great relationship we have enjoyed these {duration you have worked with vendor}.

Following my departure, {employee’s name} will be replacing me as {job title} and assuming my duties. You may contact {him/her} at {contact information} to discuss the details. Until then, I am available to help you during this transition.

I will be joining {new company name} as {new job title} and hope we can maintain our relationship. Feel free to reach me at {contact information} at any time.

Thank you and farewell.

Sincerely,

{Your Name}

{Former Job Title}

Sample Farewell Email to Vendors

January 4, 2031

From: jonathanblack@greencollective.com

To: peterthomas@abcsuppliers.com

Subject: Farwell and Thank You

Dear Mr. Thomas,

January 5, 2031 will mark my last working day as Acquisitions Manager at Breen Collective. I am writing to say goodbye formally, and thank you for your business, cooperation, and friendship these past 11 years. You have been committed, punctual, and kind throughout all our interactions.

Taking my place as new Acquisitions Manager will be Sylvia Omar, who you can contact on sylviaomar@greencollective.com. She is highly experienced and has been my assistant for six years. You are in great and capable hands.

Although I am leaving Green Collective, I would hate to see our friendship end. Feel free to contact me at jonathanblack@email.com at your convenience.

Thank you and best wishes.

Sincerely,

Jonathan Black

Former Acquisitions Manager

Green Collective

Farewell Email to Vendors (Word Template)

Farewell Email to Vendors

Key Takeaways

The purpose of a farewell email to vendors is to thank them for their business, maintain your relationship, and provide them with information about the transition. Make the letter as friendly but professional as possible and avoid veering off-topic. If you are moving to another company, inform the vendor and try not to come off like you are trying to poach them.