A Farewell Message to Employee from Manager is a message sent to an employee acknowledging their departure from the company, appreciating their contribution, and wishing them the best in the future. While most letters are formal, they can also be informal or semi-formal, depending on your relationship with the reader.
Saying goodbye to an employee can be difficult, especially if they have been associated with your company for a long time. A well-thought-out message can encourage them to carry on with their good work in their future company and maintain contact with you.
The following are some templates and samples to help you draft a formal farewell message.
What to Include in Your Farewell Message
With all the emotions involved in a farewell message, it is easy to get swept up and forget your intentions. This could prevent you from relaying your farewell message, making your letter redundant. Always include the following elements in your letter:
- Details of the departure, including the date
- The employment history of the employee
- A personalized message highlighting a favorite memory
- Appreciation for the employee’s contribution to the company
- Contact information and an invitation to keep in touch
- Best wishes to the employee on their new endeavors
- Company information, including name, address, and letterhead
Example Quotes to Include in Your Letter
Some managers take on the role of inspiring their subordinates seriously. If you are one of them, you may want to include some quotes in your letter. Here are some examples:
- “Focus on doing your better, have fun, and you will achieve success.”
- “Don’t wait for the storm to pass; learn to dance in it.”
- “Excellence is akin to persistence.”
- “Anything you do can be a stepping stone to success if you do it well.”
- “You win by commitment, hard work, perseverance, and teamwork.”
Writing Tips for a Farewell Letter
A farewell message can include a lot of emotions, making it challenging to write efficiently. Nonetheless, you can make your letter meaningful without losing the aspect of composure and professionalism by following these writing tips:
- Write using a formal and professional tone, but remember to be friendly.
- Stick to the subject matter and keep your letter to less than four paragraphs
- Personalize your message by mentioning some memories you shared with the employee.
- Be supportive of their new ventures.
- Bes sincere and optimistic in your writing
Farewell Message to Employee from Manager (Format)
{Date}
{Employee’s Name}
{Company Name}
{Company Address}
{City, State, Zip Code}
Re: Farewell as You Leave {Company Name}
Dear {Mr./Mrs./Ms. Last Name},
I understand that you will be leaving your position as {previous job title} at {company name}, effective leave date. While I am excited about your new opportunity at {mention employee’s new company name}, I am sad to lose such a valuable employee as you.
In you {duration} with company name, you have demonstrated {mention positive qualities}. I was especially impressed by {remarkable achievement}. I hope you will continue to display this work ethic and dedication at your new company.
While this might be the end of your time at {company name}, you can always reach out to us if you need some assistance at {official contact information}.
Thank you for your excellent work and best of wishes.
Sincerely,
{Your Name}
{Job Title}
{Company Name}
Sample Farewell Letter to Employee from Manager
18 January 2031
David Ariston
Starship Enterprises
123 Rightway Boulevard
Chicago, IL 34334
Re: As You Leave Starship Enterprises
Dear Mr. Ariston,
I remember how nervous you were on your first day at Starship Enterprises. Now, 13 years later, you are one of our best Telemarketers and Project Managers. The company will be losing a valuable asset when you leave on 23 January 2031 to join your new job.
That said, I am happy about this new opportunity you are about to enjoy. I am also grateful for the dedication, hard work, and creativity you have shown the Starship family. I wish you nothing but the best in your new job.
Feel free to reach out to us at starshipenterprises@email.com any time.
Sincerely,
Cecily Tom
Manager
Farewell Email to Employee from Manager (Word Template)
Final Thoughts
As a manager, you hold a leadership position that means your subordinates look to you for instruction, criticism, and sometimes encouragement. A Farewell Message to Employee from Manager is one of the last ways you can perform this role for an employee who is leaving your company. When drafting your letter, maintain a professional but friendly tone, keep your letter short, and avoid deviating from the subject matter. It is also vital to send the letter at least a day before the employee’s last day.