Thank You Letter to Colleagues on Last Day of Work

If you’re leaving a particular job, it’s always best to write a farewell message to your colleagues to thank them for the opportunity of working with them. By doing this, you get to end your working relationship on excellent terms even as you move on. It’s always advised you do this since these same people form a crucial part of your network, and you might need their help in the future.


But if you’re stressing about how to go about writing a thank you letter to your coworkers, you’ve come to the right place. Here’s an in-depth guide highlighting the useful tips to consider when writing this letter, plus the format to follow when doing so.

Tips for Writing a Thank You Letter To Your Coworkers

Ending any relationship, including that you have with your coworkers, can be challenging. It’s because of this that you need to write a farewell letter. Here are some useful tips on how to write a farewell thank you letter.

Check with Your Manager

You should only send the thank you letter once the company has announced to your colleagues about your departure. Therefore, it’s best to first communicate with your employer before sending the thank you letter to your colleagues. Doing this is necessary to avoid your farewell letter being received as a surprise by your coworkers.

Show Your Gratitude

Make sure to express your gratitude for the opportunity of being part of the organization and working with a fantastic team. You should do this by detailing your entire work experience with your talented colleagues and how they helped shape you to improve your skills. If you’re sharing this with someone you have a close friendship with, you can include an inside joke to lighten the mood.

Make It Short and Sweet

The farewell letter shouldn’t exceed two paragraphs while maintaining a sweet tone. While doing, you can mention what plans you have for the future without sounding so excited about leaving the job. You can also include your contact details, which your colleagues can use to get in touch.

Keep It Positive

The main reason for writing a farewell thank you letter is to maintain the friendship you had developed with your colleagues. Therefore, you need to maintain a positive note regardless of the terms you’re leaving the company. This means desisting from making any unprofessional remarks or negative opinions about the company.

Send the Letter a Day or Two Before Leaving

Since your colleagues already know you’re leaving, it’s recommended you send the farewell thank you letter one or two days before your final day. By doing this, you won’t be distracted from completing all the remaining tasks. Moreover, this allows your coworkers to say their goodbyes in person or exchange contact details and ask about the transition plan.

Share Your Personal Information

You shouldn’t forget to include your personal information when writing the farewell letter since access to your work email access will be revoked after leaving. This includes your email address, phone number, and other different ways your coworkers can reach you in the future.

Include A Subject Line

You can also choose to include a subject line in your farewell letter. And while writing the perfect subject is something that many people often struggle with, it’s relatively easy and straightforward. Here are some examples of appropriate subject lines;

  • My last day
  • Thank you
  • Moving on
  • Keeping in touch
  • Saying goodbye is never easy

Thank You Letter to Colleagues Format

Dear (Personal Name)

I take this opportunity to inform you about my departure from (Company Name) and (Date) will be my last day. I have accepted a position at (Company Name), which I’ll start this coming month.

Even as I look forward to advancing my career, I did enjoy working with everyone. Therefore, my time in this company has been enjoyable, and a great learning experience as each one of you has immense talent.

Please feel free to reach me on my cell phone (Number) or email address (email).

Thanks again, and I wish each one of you the best in your future endeavors.


(Your Name)

Sample Thank You Note To Colleagues

Subject Line: Thank You

To my ABC Limited colleagues,

I am writing to inform you I have accepted another opportunity at XYZ Company and my last day at ABC Limited will be this coming Friday.

But before leaving, I want to thank each one of you for the guidance, support, and encouragement over the past five years at ABC Limited. Working here has been a pleasure, and I feel fortunate enough to have been part of such an incredible team. I will never forget the professionalism and kindness each of you showed me as we worked on different projects.

I’m moving to Seattle with my family, where I’ll start my new job at XYZ Company. But please do keep in touch.

You can reach me either on my cell phone, 777-666-7643, or my email (stephenross457 @ gmail dot com).

Thank you again for the five fantastic years working together.


Stephen Ross

Thank You Letter on Last Say of Work (Word Template)

Thank you letter to colleagues on last day of work


Knowing how to write the farewell thank you letter is crucial since you want your colleagues to have great memories of you even after leaving. If you didn’t know where to start, this comprehensive post has highlighted useful tips on how to go about writing one. With these valuable insights, you’ll be in a position to write the perfect farewell thank you letter to your colleagues.